Access to Medical records & GDPR

Privacy Notice

How we use your medical records:

  • Holmside Medical Group handles medical records according to the laws on data protection and confidentiality.
  • We share medical records with health professionals who are involved in providing you with care and treatment. This is on a need to know and event by event basis.
  • Some of your data is automatically copied to the Shared Care Summary Record; a secure government database of patients’ basic medical information. It is used to reduce errors and avoid delays if a patient requires treatment outside of the surgery. It can only be accessed by authorised personnel involved in the patient’s direct care.
  • We share some of your data with local out of hours / urgent or emergency care services so that, in an emergency, you can receive the best care possible.
  • Data about you is used to manage national screening campaigns such as Flu, Cervical cytology and Diabetes prevention.
  • Data about you, usually de-identified, is used to check and manage the quality of care provided by the NHS.
  • We share information when the law requires us to do so, for instance; when we are inspected, reporting certain illnesses or safeguarding vulnerable people.
  • We may also share medical records for medical research to try and improve treatments and patient care.
  • We retain and destroy records in line with the guidance set by the Information Governance Alliance.

To view of full policy, please click here

Children’s Privacy Notice

Please click here to view our Privacy Notice GP Children’s

Please click here to view our privacy notice

Subject Access Requests

You have the right to access the information we hold about you. To do this, you will need to submit a Subject Access Request.  HMG SAR form

The details are provided in our information leaflet HMG Patient Access to Medical Records information leaflet and form (SAR)

If you have any questions, please contact the surgery.